Creating a Fresh Approach to Meetings

A new trend in corporate meetings management is emerging as companies look to streamline their processes and leverage internal office spaces for meetings. Hubli, a meetings platform, introduced its Office Connect module last April, allowing corporate clients to integrate internal office spaces with external venues in their search and booking process.

Hubli CEO Ciaran Delaney highlighted the increasing interest from companies in utilizing their internal spaces for meetings. This shift in preference has led to a collaboration between Hubli and facilities managers, corporate real estate teams, and travel and meetings managers to support new policies favoring internal spaces.

Other companies, like Heston’s, are also embracing this trend by working with technology providers like Bizly to offer similar capabilities. Heston emphasized the transformation of office spaces into functional meeting venues, likening them to hotels and referring to the process as ‘hoteling.’

While self-service meeting tools have gained popularity in recent years, not all companies are quick to adopt them. Only 12 percent of respondents in a BTN survey reported using such tools, citing concerns about policy compliance and data fragmentation.

Despite some hesitancy, companies like Elevance are exploring ways to enhance their meetings management processes. Heston is working on streamlining the meetings payment and expense process through Emburse Chrome River, allowing stakeholders to manage expenses through a customized solution using American Express virtual cards within the Bizly environment.

Overall, the integration of internal office spaces into corporate meetings management tools is a growing trend that aims to simplify processes, enhance efficiency, and provide a seamless experience for meeting organizers and attendees.